Car Rental Management & Booking Tracker, Excel & Google Sheets Template
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Car Rental Booking Tracker Spreadsheet Template for Excel & Google Sheets
Effortlessly manage your car rental business with this comprehensive Car Rental Income and Expense Tracker. Designed for businesses with up to 500 vehicles, this spreadsheet simplifies tracking income, expenses, and profitability. It features essential tools such as a booking calendar, ROI calculator, and performance dashboards, making it easy to handle reservations, prevent scheduling conflicts, and evaluate each vehicle's efficiency.
Perfect for rental business owners and fleet managers, this template offers a detailed overview of monthly and yearly trends, empowering you to make informed decisions to maximize profits and streamline your operations. It's an ideal solution for small to mid-sized car rental businesses aiming to stay organized and scale with confidence.
Bonus Included: A free Car Rental Agreement Template in PDF format (8.5 x 11 inches), also editable in Canva, to further support your business needs.
Features:
- Multi-Currency Support
- Automatic Income & Expense Calculations
- Smart Booking Calendar
- Vehicle-Specific Profit Tracking
- Customizable Monthly, Annual, and 5-Year Dashboards
- ROI Calculator for Each Vehicle
- Detailed Expense & Profit Analysis
- Integrated Tax Reporting
- Auto-highlight insurance expiration dates with color alerts
Benefits:
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All-in-One Tracking: Keep an eye on all your rental income, expenses, and profits for each car in one place. Get a clear picture of how your car rental business is doing financially.
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Easy Booking Management: Use the Smart Booking Calendar to track car availability, manage reservations, and avoid double bookings, making things run smoothly for you and your customers.
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Better Business Decisions: The dashboards and forecasts help you see which cars are performing best, so you can make smart choices to grow your business and boost profits.
- Quick Profit Analysis: With built-in ROI calculators, it’s simple to check each car’s profitability, set budget goals, and track your financial progress over time.
Who Should Use It:
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Small to Large Car Rental Owners: This template works for anyone from a single-car rental owner to those managing a big fleet.
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Independent Operators: Perfect for small business owners who want an easy way to track bookings, expenses, and income without any hassle.
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Fleet Managers: Ideal for managing multiple vehicles and keeping track of each car’s performance in one convenient place.
- Growing Rental Businesses: If you’re looking to expand, this template gives you the tools to track and plan for future growth easily.
WHAT’S INCLUDED?
- Step-by-step instructions
- 4 Templates of Spreadsheets
- Sample Google Sheet with Mock Data
- Blank Google Sheet
- Sample Excel with Mock Data
- Blank Excel
- Editable in Google Sheets and Microsoft Excel
- Compatible with MAC, PC, Phones, or Tablets
FEATURES & LIMITATIONS
- Automated Calculations: All totals, charts, and summaries update automatically when data is entered. No manual math required.
- Currency Customization: For all budget and finance-related templates, you can easily change the currency symbol (USD, EUR, GBP, etc.) in just a few clicks.
- Protected Formulas: Certain cells and tabs are locked to prevent accidental deletion of complex formulas, ensuring your template works perfectly. However, no passwords are required—you can easily unlock the sheets if you wish to customize the structure.
- Language: This template is provided in English
- No Macros: We use advanced formulas instead of VBA macros, making the files safer and more compatible across different devices.
HOW IT WORKS & REQUIREMENTS
SYSTEM REQUIREMENTS:
To ensure all features and automated functions work correctly, you will need:
- Microsoft Excel: A subscription to Microsoft 365 (formerly Office 365) is strictly required. Older versions (Excel 2019 or earlier) may not support all formulas.
- Google Sheets: A free Google Account if you prefer using the web-based version.
- Device: A desktop or laptop is highly recommended for the best experience. Mobile devices may have limited editing capabilities.
HOW IT WORKS:
- Purchase and download your files instantly.
- Open the PDF file to access your unique Google Sheets link.
- Open the Excel file directly if using Microsoft 365.
- Follow the setup instructions inside and start planning!
IMPORTANT TO KNOW:
- Compatibility: This template is exclusively designed for Microsoft 365 and Google Sheets. It is not compatible with Numbers (Apple), LibreOffice, or OpenOffice.
- Refund Policy: Due to the instant nature of digital downloads, no refunds or exchanges can be given once the files are downloaded. Please verify your software compatibility before purchase.
- Personal Use Only: Your purchase grants you a single-user license. Re-selling, sharing, or distributing this template in any form is strictly prohibited and protected by copyright law.
DISPLAY & COLOR DISCLAIMER: The visual appearance of the spreadsheet may vary slightly depending on your screen resolution, color settings, and device hardware. For the best experience, we recommend using a desktop or laptop.
NEED HELP? If you have any questions, feel free to reach out to us at spreadsheetshub.office@gmail.com or info@spreadsheetshub.com. You can also contact us on WhatsApp for assistance.
